Your complete small business accounting solution
Intuit QuickBooks Desktop Pro is a comprehensive accounting and financial management solution tailored for small businesses. Its core function is to help companies track income and expenses, manage cash flow, and generate essential financial reports efficiently, making it a powerful tool for growing organizations.
For invoicing, QuickBooks enables users to create professional-looking invoices, customize templates, track payments, and send reminders, ensuring timely client payments. Businesses can also accept online payments through QuickBooks Payments (formerly Intuit Merchant Services) and directly integrate PayPal for convenience. Recurring invoices are supported—ideal for companies with subscription or retainer-based billing models.
From invoice to payment in fewer clicks
Expense tracking is equally streamlined-users can categorize expenses, attach receipts, and reconcile bank transactions. QuickBooks Desktop Pro supports automatic downloads of transactions from major banks and credit cards, helping maintain accurate financial records while reducing manual data entry errors. Batch invoicing and expense entry also save time for businesses managing high transaction volumes.
Actionable financial insights at your fingertips
QuickBooks Desktop Pro offers extensive reporting capabilities, generating a variety of financial statements, including profit and loss, balance sheets, and cash flow reports. These insights help small business owners make informed decisions and track financial health over time. While it supports integration with PayPal and QuickBooks Payments for customer payments, other gateways like Stripe or Square require third-party connectors such as PayTraQer or Webgility.
For payroll, users can subscribe to QuickBooks Desktop Payroll, with plans starting at Basic Payroll for tax calculations and Enhanced Payroll that adds tax filing. Full Service Payroll, which includes Intuit-managed tax payments and filings, is also available at a higher cost.
Inventory management is included at a basic level in Pro and Premier Plus, allowing users to track quantities, create purchase orders, and set reorder points. These editions use average cost for inventory valuation. Advanced inventory capabilities—including FIFO costing, barcode scanning, and serial/lot number tracking—are exclusive to QuickBooks Enterprise with the Advanced Inventory add-on.
Your accounting command center
QuickBooks Desktop Pro features a clean, intuitive interface with clearly labeled menus and icons for easy navigation. This design supports a smooth workflow from invoice creation to report generation. Intuit offers robust support resources, including in-product help, online community forums, and live customer support for Pro Plus subscribers.
While the program does not include native mobile access, businesses requiring remote access can use Intuit-authorized cloud hosting providers like Right Networks for secure and compliant access. Alternatively, third-party remote desktop tools such as TeamViewer or Splashtop can enable desktop access from offsite locations.
Built for business growth
QuickBooks Desktop Pro is best suited for small businesses that require robust accounting features and can benefit from its desktop-based performance. Companies anticipating multi-user setups, multi-location inventory tracking, or advanced reporting should consider upgrading to QuickBooks Premier or Enterprise editions for better scalability. Freelancers and sole proprietors can find QuickBooks Self-Employed or simpler cloud-based solutions (like FreshBooks or Wave) more cost-effective and user-friendly.
Your complete accounting command center
QuickBooks Desktop Pro remains a standout choice for small businesses seeking a feature-rich desktop solution for managing their finances. With its comprehensive accounting capabilities and strong reporting tools, it delivers a solid foundation for managing income, expenses, and overall financial health. Businesses should carefully evaluate their needs for mobility, advanced features, and scalability to ensure the application aligns with their goals.
